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DISCLOSURE POLICY
Formation of Olmuksa Disclosure Policy as mentioned below
and the announcement to the public.
1. Purpose
The management of Olmuksa International Paper-Sabancý
Ambalaj San. ve Tic. A.Þ. is proud of being in a transparent and close
communication with its shareholders. The main aim of the Management is to
make the shares of Olmuksa International Paper-Sabancý Ambalaj San. ve Tic.
A.Þ. attractive investment instruments for potential investors while
increasing the value of Olmuksa International Paper-Sabancý Ambalaj San. ve
Tic. A.Þ. for current shareholders. The principal target of Olmuksa
International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. Management is to share
information on the performance and forward looking developments within the
scope of the Generally Accepted Accounting Principles (GAAP) and the Capital
Market Legislation (CML), in a fair, complete, accurate and comprehensive
way with the shareholders, investors and the Capital Market experts (together
with capital market participants) equally.
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic.
A.Þ. complies with the CML, Capital Market Board (CMB) and Istanbul Stock
Exchange (ISE) Regulations with respect to public informing and also applies
the Corporate Governance Principles of CMB with maximum care.
Disclosure Policy applies to all employees and advisers
of Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. and it
regulates the written and oral communication between Olmuksa International
Paper-Sabancý Ambalaj San. ve Tic. A.Þ. and the Capital Market participants.
2. Authority and Responsibility
Disclosure Policy is prepared and approved by the Board
of Directors within Corporate Management Principles of the CMB. Monitoring,
controlling and development of policy of Olmuksa International Paper-Sabancý
Ambalaj San. ve Tic. A.Þ. for informing and disclosing the public is under
the authority and responsibility of the Board of Directors.
Finance Director within the Company organization is in-charge
of observing and controlling all issues concerning public informing.
3. Tools and Method to Public Informing
Disclosure is performed by means of information tools
such as special case public disclosers, financial statements and reports,
annual reports, internet page, presentations, investor meetings and
teleconferences, information letters and press releases. Basic tools and
methods used to inform the public by Olmuksa International Paper-Sabancý
Ambalaj San. ve Tic. A.Þ. while saving the provisions of CML and Turkish
Commercial Code are listed below:
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Special case public disclosures forwarded to ISE (notifications are made
simultaneously in electronic environment to Public disclosure project
(KAP))
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The financial tables and footnotes, independent audit report,
declarations and activity report forwarded to ISE, (KAP notifications
are made simultaneously in electronic environment)
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Announces and notifications made by means of Turkish Trade Registry
Journal and Daily Newspapers (guidelines, circular, calls for general
assembly etc.)
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Press statements made by means of written and visual media,
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Disclosure meetings and interviews made face to face or via tele-conferences
with capital market participants
- Corporate Website (www.olmuksa.com.tr),
- Disclosures made over
Communication mediums and methods like phone, cell phone (wap and similar
technologies), e-mail, fax etc
4. Disclosure of Financial Reports To The Public
The financial statements and footnotes of Olmuksa
International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. are prepared on a
consolidated basis and comply with the International Financial Reporting
Standards (IFRS); audited independently with respect to International Audit
Standards (IAS) and disclosed to the public by being forwarded to ISE.
Before disclose, financial reports and disclosures are approved by the Board
of Directors after the Audit Committee within the CML.
After the approval of the Board of Directors, the
financial reports, disclosures, independent audit report and other attached
documents are sent to ISE with a closed envelope as the CMB and ISE
regulations order. At the moment when financial reports, disclosures, and
independent audit board are disclosed, they are published in KAP project
electronically as well.
5. Public Disclosure of the Annual Report
The annual report prepared according to the CML and the Corporate
Governance Principles of CMB; it is approved by the Board of Directors and
is disclosed to public with the financial tables via our corporate web page
(www.olmuksa.com.tr).
6. Public Disclosure of Special Cases and Responsible People
Public disclosure of Olmuksa International Paper-Sabancý Ambalaj San. ve
Tic. A.Þ. is prepared by Finance Directorate.
Declarations of public disclosure of Olmuksa International Paper-Sabancý
Ambalaj San. ve Tic. A.Þ are forwarded to ISE after being signed by General
Manager, Finance Director on principle. If that is not possible, the public
disclosure is sent to ISE after being signed by General Manager or Finance
Director and Sales and Marketing Director. The disclosure of special cases
is sent to ISE by fax. It is also sent as KAP Information electronically.
Any information is counted as special and important information when
there is a great chance that any reasonable investor might find it important
and special.
If any employee of Olmuksa International Paper-Sabancý Ambalaj San. ve
Tic. A.Þ. finds out that important information, which has not been disclosed
before, has been disclosed involuntarily, the employee immediately reports
the situation to General Management. In this case, General Management
ensures that the appropriate special position disclosure is prepared in line
with provisions of CML and is forwarded to ISE by preparing the same.
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. broadcasts
public disclosure in its internet site (www.olmuksa.com.tr)
within business day after public is disclosed information at the latest and
maintains the said disclosures for five years in its internet site.
7. People Authorized To Inform The Public
Apart from the disclosures given above, written and oral
requests for information given by capital market participants or any
institution/person are processed within the authority of General Management.
In conducted assessment, according to the content of request, it is checked
if it is commercial secret and if it is any type that may affect the
investment decisions and the value of capital markets instruments within the
scope of Capital Markets Board's Communiqué of VIII Serial and No 54 on
Essentials of Public Disclosure of Special Cases. The written and oral
requests of information are answered by relevant unit after the assessment
of General Manager.
Press statements for written and visual media and to data
distributors like Reuters, Forex etc can only be made by Chairman of the
Board of Directors and General Manager.
Despite that without being specially charged, employees
of Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. cannot
answer questions coming from capital market participants. Incoming requests
for information are forwarded to General Management.
8. People who have administrative responsibility
People who have administrative responsibility are people
who access to insider information related either directly or indirectly to
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. moreover, who
are authorized to have administrative decisions affecting the future
development and commercial targets of Olmuksa International Paper-Sabancý
Ambalaj San. ve Tic. A.Þ. .
9. Communication with Capital Market Participants
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic.
A.Þ. never comments on expectations about interim periods and annual results.
Instead of this, Olmuksa International Paper-Sabancý Ambalaj San. ve Tic.
A.Þ. comments on critical subjects affecting activity results, strategic
methods and subjects that make the sector and the activities more
understandable and informs the capital market participants. Only authorized
individuals who do public disclosures can make comments to the public in
name of Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. unless
otherwise specified in the disclosure policy.
10. Market Rumors
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic.
A.Þ. does not generally comment on market rumors or speculation as a rule.
Follow up of the news and rumors included in press-media organs and at
internet sites about Olmuksa International Paper-Sabancý Ambalaj San. ve
Tic. A.Þ. is made by Finance Directorate and they are informed to General
Management. General Management decides if these news and information would
make any impact on capital instruments.
It is decided by Finance Directorate if it is necessary
to make a public disclosure within the framework of 18th article of Capital
Markets Board's Communiqué of VIII Serial and No 54 on Essentials of Public
Disclosure of Special Cases. However, the Company responds to rumors or
speculation in certain circumstances including upon request by CMB and or
ISE within the framework of provisions of CML or if the Company determines
such response is appropriate.
11. Meetings and Interviews with Investors and Analysts
In Olmuksa International Paper-Sabancý Ambalaj San. ve
Tic. A.Þ. the General Manager is responsible for carrying out relations with
either present or potential shareholders in a regular manner, responding the
questions of investors in a most effective manner and performing studies for
rising the value of the company.
General Manager and/or Finance Director use various tools
such as roadshow, teleconference, e-mail, fax, analyst presentations,
explanation/announcement for direct disclosure that are necessary for making
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. reputable and
preferable in international investment area and emphasizing the advantageous
features of it when compared to similar institutions and making Olmuksa
International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. more preferable than
other companies for institutions investing in emerging markets. All incoming
meeting requests from shareholders are positively responded and interviews
at the highest level possible to provide opportunities.
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. regards
analyst reports as proprietary information belonging to the analyst's
company and will not provide such reports on the Company's website (www.olmuksa.com.tr).
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. will not
review, confirm, endorse, adopt or disseminate analysts' reports or earnings
models. However, in certain limited circumstances, upon request, the Company
may review specific factual assertions that an analyst intends to include in
a report for the factual accuracy of historical information that is publicly
available.
12. Quiet Period
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. in order to
prevent asymmetric information distribution and unauthorized disclosure
about annual reports, avoids talking in specific periods of the calendar
year about financial results and about other subjects with capital market
participants. These periods are called "quiet periods". For Olmuksa
International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. the quiet period
starts at the 15 of the following month after the three-month period and
annual accounting period ends and will end one business day after when
financial reports and footnotes are disclosed to the public.
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ. during the
quiet period;
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will not talk
about the financial status of Olmuksa International Paper-Sabancý Ambalaj
San. ve Tic. A.Þ. at one to one meetings or group meetings with capital
market investors except the information that has been disclosed before,
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Except it is
required and the CML are followed, it will not comment about its
activities and financial status,
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disclosed before, questions will not be answered in one to one meetings or
meetings with small groups. If such a situation is possible, the
disclosure will be made on the website (www.olmuksa.com.tr).
13. Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ.'s
Website (www.olmuksa.com.tr)
Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ.'s Website,
which is in (www.olmuksa.com.tr) internet address, as recommended by CMB Corporate Management Essentials is
actively used in informing the public. The information available on Olmuksa
International Paper-Sabancý Ambalaj San. ve Tic. A.Þ.'s Website does not
represent the disclosure of special case announcements regarding CML. All
disclosure of Olmuksa International Paper-Sabancý Ambalaj San. ve Tic. A.Þ.
can be accessed through the webpage. The webpage is based on this and it
includes sections. All precautions are taken for the security of the webpage.
The webpage is prepared and designed in Turkish and in English as CMB
Corporal Management Essentials claim. Especially the announcements for
General Assembly meetings and for agenda and other information, documents
and reports are available on the webpage very clearly. Activities for the
development of the webpage are kept running.
Important headings that may be seen at website are
summarized as follows:
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Detailed information related to corporate identity
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Vision and main strategies
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Information about Members of Board of Directors and top
management
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Organization and partnership structure of the company
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Articles of Association of the company
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Trade Registry information
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Financial Information
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Press disclosures
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CMB Public Disclosures
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Explanations about General Assembly meeting date,
agenda and agenda items
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Minutes of General Assembly meeting and list of
participants
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Specimen of Power of Attorney
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Corporate Management Applications and compliance report
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Profit distribution policy, history and capital
increases
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Disclosure policy
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Frequently Asked Questions section
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